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Community Grants Program 2015/2016

This grant round has now closed. Submissions closed at 5:00PM 19 February 2016 (AEDT).


All applicants are required to contact a Council officer to discuss their project before making an application. Contact information for Council officers is available in the Community Grant Program Guidelines.

Applications close on Friday 19 February 2016 at 4pm. Late or incomplete applications will not be accepted. 

All applicants will be notified of the outcome of their application in May 2016.

For additional information about the Community Grants Program, or to discuss your project, please call 5471 1744 or email

Council will be holding a number of drop in sessions to provide assistance in registering for SmartyGrants and completing the online form:

Castlemaine & District Continuing Education Tuesday 2 February 10am to 12pm
Castlemaine & District Continuing Education Wednesday 3 February 4.30pm to 6.30pm
Maldon Neighbourhood Centre Wednesday 10 February 10.30am to 12.30pm


IMPORTANT: Please read information below to assist you in completing your application online.


You may begin anywhere in this application form. Please ensure you save as you go.

If you need more help using this form, download the Help Guide for Applicants or check out Applicant Frequently Asked Questions (FAQ's)


On every screen (page of the form) you will find a Form Navigation contents box, this links directly to every page of the application. Click the link to jump directly to the page you want.

You can also click 'next page' or 'previous page' on the top or bottom of each page to move forward or backward through the application.


If you wish to leave a partially completed application, press 'save' and log out. When you log back in and click on the 'My Submissions' link at the top of the screen, you will find a list of any applications you have started or submitted. You can reopen your draft application and start where you left off.

You can also download any application, whether draft or completed, as a PDF. Click on the 'Download' button at the bottom of the application navigation panel.


You will find a Submit button at the bottom of the Navigation Panel. You need to review your application before you can submit it.

You will not be able to submit your application until all the compulsory questions are completed. Once you have submitted your application, no further editing or uploading of support materials is possible.

When you submit your application, you will receive an automated confirmation email with a copy of your submitted application attached. This will be sent to the email you used to register.

If you do not receive a confirmation of submission email then you should presume that your submission has NOT been submitted.


You may need to upload/submit attachments to support your application. This is very simple, but requires you to have the documents saved on your computer, or on a storage device.

You need to allow enough time for each file to upload before trying to attach another file. Files can be up to 25MB each; however, we do recommend trying to keep files to a maximum of 5MB – the larger the file, the longer the upload time.


A number of people can work on an application using the same log in details as long as only one person is working at a time. Ensure you save as you go.


Most internet browsers (including Firefox v2.0 and above; Safari; and Google Chrome) have spell checking facilities built in – you can switch this function on or off by adjusting your browser settings.